The Make Payment option (from within the button on Sales Orders) allows you to make a payment for COD (type C customers) or Cash Card customers (type D customers) only. This option is not available for account customers.
When viewing the tendering screen from the Make a Payment option, the Order Value, Deposit Required,Already Received and Remaining Deposit fields are calculated based on the aggregate values of any transaction with the same transaction number, including all back orders (designated by the back order suffix no. on a Sales order. For example, SO 20009123/01).
To tender a payment for cash or COD customers via a Sales Order, perform the following:
2. After you have processed the sales order, click then .
3. Select the tender type, then type the amount paid, then click to tender the payment. Refer to the link below for an explanation of these fields and values.
Tendering the payment
The Account field and button are only activated if the tendering is for an Account Customer. Please ignore this field.
Select the tender type received via the drop down selection .
Refer to the System Flag link above for information relating to the FWTenBlnk system flag.
Example Tender Type screen
If you select the Cash tender type, the figure is rounded to the nearest 5 cents. All other tender types default to the value typed in the Amount field (located beside the Tender Type field.
If Cheque is an available Tender Type option, you are also required to type in the Bank Name, Branch Name, Drawer Name, Cheque Number and Approval fields.
If a Credit Card is selected and you are running Integrated EFTPOS you will be prompted to use the EFTPOS machine during each separate Credit Card tender selection.
If a Rewards Program is available and selected, follow the prompts for points allocations.
Type the amount being paid.
Auto calculated. Displays the total value of the Sales Order.
Auto calculated. Displays the deposit required based on the Default Deposit $ andDeposit % Required fields in the Company settings. For example, pay $100 or pay a percentage. Refer to Adding a New Company for further information.
Auto calculated. Displays the amount already received if applicable.
Auto calculated. Displays the remaining outstanding amount to be paid.
The Order Value, Deposit Required,Already Received and Remaining Deposit fields are calculated based on the aggregate values of any transaction with the same transaction number, including all back orders (designated by the back order suffix no. on a Sales order. For example, SO 20009123/01).
Auto calculated. This is the total amount to be paid.
Auto calculated. This is the total of the tendered amounts to date.
Auto calculated. This is the remaining amount to be tendered.
Auto calculated. This is the change due to the customer.
If you wish to cancel a payment tendered, close the Tendering window and re-open it.
4. When fully tendered, click .
5. A cash receipt is then produced for the customers records. Provide this to the customer.