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Closing a Purchase Order archives the Purchase Order indefinitely so it can be searched on. Closing a PO can be done before or after Receipting has taken place.

To close a Purchase Order, perform the following:

1.Click  then type Purchase Orders (or select Purchase Orders from within the Purchasing & Receipting - Transaction Processing navigation tree).

2. Purchase Orders already created are displayed showing all outstanding Purchase Orders with the total value of outstanding orders.

3. Click the appropriate Purchase Order link or search for Purchase Orders.

4. From the "Actions" button select Close Order from the drop down list.

The Purchase Order will be removed from the Purchase order screen, but can still be located via Supplier Transaction Enquiry.