Ensure the following flags are configured in order to access this functionality:
|FWReceiptInvCap||Capture invoice details at goods inwards|
|FWReceiptInvMan||Enforce invoice capture at goods inwards|
|FWReceiptInvVal||Validate and approve invoices at goods inwards|
When enabled, additional functionality will be available on the Stock Receipting screen:
Additional Flags required under Miscellaneous Table Maintenance - SYSTEM SETTINGS - AMOUNTS:
|InvTolAmt||CIA Invoice/Receipt tolerance $Amount|
|InvTolPcnt||CIA Invoice/Receipt tolerance Percentage|
From My Shortcuts click Stock Receipting.
If the Supplier ID is already known, type it into the Supplier search field.
Optionally, select a new branch number from the drop down arrow in the Branch field. The default is to your current home branch.
|4||Optionally, clicking Advanced will show other search criteria for locating Purchase Orders such as Order#, Status or Assigned To.|
|5||Click on the Find button.|
Click the relevant Order hyperlink to process the selected Stock receipt.
|7||Enter a docket number for reference.|
|8||If all P/O lines are fully receipted then the Receive All button can be used to automatically populate the Received This Delivery column. The values given are based on the remaining Qty Ordered not already received.|
Alternatively, the Received This Delivery values can be manually adjusted by entering the quantities received line by line. For Tally products, click on the Tally button to enter the additional fields required.
|9||Adjust the Unit Cost for each line as required.|
|10||If there are additional products to be received, click the Add button. Enter a Product ID then complete the remaining fields.|
Optionally, use the date pickerto adjust the Receipt Date.
|12||Optionally, tick the Accept Backorders checkbox.|
Before receipting the goods enter the Invoice Number, Invoice date, Invoice amount (GST Ex) and GST amount
All fields are mandatory when FWReceiptInvMan isticked, if unticked values are not required before receipting goods.
Once complete, click the Receipt Goods button.
If FWReceiptInvVal is ticked approved tolerances as set by the flags InvTolPcnt and InvTolAmt, then the receipt cannot be finalised and the user is required to review the qty’s and/or unit prices of the stock receipt to bring the variation within tolerance levels eg:, and an invoice value has been entered that does not match the stock receipt value or match within
If FWReceiptInvVal is unticked, and FWReceiptInvCap is ticked , once invoice entry at goods inwards is completed the Invoice will not be approved upon clicking the Receipt Goods button, however the system will make the appropriate postings for receipting only and register the Creditors Invoice into the system for later approval.
The Creditor Invoice will be processed all the way through to the Accounts Payable Ledger. All appropriate postings for both the stock receipting and the Invoice Approval will be completed and the stock receipt marked as "Invoiced".
For further detailed information, refer to: Receipting Stock.